Simple expense voucher format

Simple expense voucher format


  • Free Petty Cash Voucher Template
  • Download Payment Voucher Format | Cash | Bank | Advance
  • 15+ Expense Voucher Examples – PDF, Word, PSD
  • Journal Voucher
  • FREE 12+ Expense Voucher Templates in MS Word | PSD | AI | Apple Pages | Publisher
  • Petty Cash Voucher
  • Free Petty Cash Voucher Template

    Examples of petty cash use includes payment for postage, phone cards, and reimbursing travel expenses. The amount in a petty cash fund will vary by organization — how much is held, and how the petty cash is used are determined by the managers of the business. Petty cash requires control Petty cash is intended for small payments, but in many businesses, petty cash becomes the primary fund for making cash payments. Many Ghanaian businesses have weak controls over petty cash. Businesses have lost significant amounts of money over time because of a lack of control over petty cash spending.

    Weak controls over cash in an environment where employees are often hard pressed for cash creates a tempting opportunity for embezzlement and fraud. Having strong controls over petty cash is the surest way to deter potential criminals from embezzling petty cash. Seven simple steps to improve controls over petty cash The seven simple steps you must take to strengthen controls over petty cash and avoid losses are: 1.

    Decide on a float and when to replenish The first step is to define how much you would like to keep as a float in the petty cash, and the level at which petty cash must be replenished.

    The float is the maximum amount that can be held in petty cash at any time. The amount disbursed from the petty cash should be reimbursed when the fund falls to the level at which it must be replenished.

    To determine the amount of the float, consider the typical small payments you make within a defined period such as a week or month and set a reasonable float amount. The float reduces the risk of holding too much cash that you may not require, or indeed too little cash. Segregation of roles In a small company, it may not be possible to have different people responsible for the petty cash funds, keeping the petty cash accounts and approving petty cash payment.

    As a minimum, the person who approves petty cash should not keep the petty cash and the related accounts. Define the expense limit and approval matrix It is very important to define: The maximum amount that can be disbursed out of petty cash. Payments that exceed the limit should not be paid out of petty cash. For example, amount not exceeding GHS Who can approve petty cash transactions? Use petty cash vouchers for all petty cash transactions Create a system for petty cash disbursement.

    In this system, petty cash requests should be recorded on a petty cash voucher and approved by an authorized person before disbursement. Demand receipts to back up the expenses claimed The petty cash disbursement policy must make it mandatory for petty cash claims to be backed by receipts.

    In a few cases, e. In such cases the person approving should assess the reasonableness of the expenditure. Review and approval of petty cash reimbursement request To request reimbursement, the petty cash holder must submit all petty cash vouchers together with the relevant supporting documents.

    The person approving the request should ensure the following: Scrutinize the vouchers, checking that the amounts on the vouchers and receipts agree. Total up the amounts on the vouchers and ensure that the total calculated agrees with the reimbursement sought. Periodic cash counts The petty cash on hand must be counted periodically, and the cash counted reconciled to the balance on the petty cash account. The petty cash count is a means of verifying that cash balance exists.

    For the cash count to serve as an effective control: The count should be carried out by someone independent of the petty cash custodian and the person who keeps the petty cash account. The petty cash and the supporting documents should be available at the time of the count. To check whether the correct amount of petty cash is on hand, the person carrying out the count should do a reconciliation as follows: Obtain all the petty cash vouchers that have not been reimbursed. Check that the vouchers are in order and calculate the total amount disbursed.

    Deduct the amount from the float to get the balance that should be on hand. Agree the balance calculated to the cash on hand. In Summary Since a lot of business dealings in Ghana involve cash, the amount of money passing through petty cash can be significant. You can lose a tidy sum over time if your controls are inadequate. The above suggestions can help you establish control and reduce the risk of theft.

    Contact us today to speak with one of our team of experts. Tags In.

    Download Payment Voucher Format | Cash | Bank | Advance

    We at ClickTime have carefully designed this free printable Expense Report Template for Excel to save you time and effort when processing expense reports and reimbursement requests! Dropdown menus for payment type and expense category allow for better organization, and totals are automatically calculated so that neither you nor your manager needs to personally tabulate the reimbursement total.

    Checkboxes and signature lines ensure that you provide all the information needed for a smooth, efficient reimbursement process. Upload receipts, customize expense categories, and approve reimbursements with ease. Through ClickTime's Expense Reporting , employees can get expenses into the system faster and more easily than with typical software.

    And since it's entirely web-based, there's no more waiting to get back to the office - expenses can be entered from home, on the road, anywhere. You can even track expense reports through your mobile phone. ClickTime vs. Like ClickTime's easy Timesheet Approval Module , it's as simple as logging in, seeing an alert, and checking a box. Once approved, expenses automatically appear on designated reports for easy reimbursement, invoicing, or cost-accounting.

    Companies preferring manual approval also benefit from ClickTime's PDF-based expense reports, which are perfect for printing. ClickTime helps eliminate the time you waste maintaining Excel templates and paper timesheets: Web Timesheet automatically calculates your totaled hours and autofills previously used tasks, so you can quickly fill out your timesheet.

    Automatic reminders are sent to employees with late or incomplete timesheets, so you don't have to manually track them down. Easily track, report on, and approve employee expenses — to get a more complete understanding of business costs.

    Start your ClickTime free trial and begin customizing your company's timesheet right away! Open the Expense Report Template in Excel. Save the file as [Expense Description] Expense Report. Update the employee name, expense description, department, and manager Using the Expense Report Template in Excel: For each expense, enter the date and description. Use the dropdown menus to select payment type and category for each expense.

    For each expense, enter the total cost. Attach all necessary receipts to the document. Submit for review and approval! ClickTime » Expense Report Template.

    15+ Expense Voucher Examples – PDF, Word, PSD

    Dropdown menus for payment type and expense category allow for better organization, and totals are automatically calculated so that neither you nor your manager needs to personally tabulate the reimbursement total. Checkboxes and signature lines ensure that you provide all the information needed for a smooth, efficient reimbursement process. Upload receipts, customize expense categories, and approve reimbursements with ease.

    Through ClickTime's Expense Reportingemployees can get expenses into the system faster and more easily than with typical software. And since it's entirely web-based, there's no more waiting to get back to the office - expenses can be entered from home, on the road, anywhere. You can even track expense reports through your mobile phone. ClickTime vs. Like ClickTime's easy Timesheet Approval Moduleit's as simple as logging in, seeing an alert, and checking a box. Once approved, expenses automatically appear on designated reports for easy reimbursement, invoicing, or cost-accounting.

    Companies preferring manual approval also benefit from ClickTime's PDF-based expense reports, which are perfect for printing. ClickTime helps eliminate the time you waste maintaining Excel templates and paper timesheets: Web Timesheet automatically calculates your totaled hours and autofills previously used tasks, so you can quickly fill out your timesheet.

    It is highly risky for an entrepreneur to do that and so the document must go through them first. An individual might not know how much he has spent and how much is left on his wallet. And with that scenario in mind, keeping an open eye on the expenses incurred helps the employee know how to budget and save since the goal is always to have more money left.

    Listed below are some steps that we prepared to assist you on your journey of creating a travel expense form. Step 1: Go for a Premade Printable Template Before starting the trip, you must have the right tools that will give you direction on the process. And we suggest that you look for a printable travel expense template on the Internet.

    A premade template is much better since it is compatible with various editing software, and it is also convenient to customize. Whereas, making one from square one takes up a lot of your time.

    Journal Voucher

    You need to calibrate it so it can be compatible with various editing applications, and you also need to arrange the sections. However, you can avoid such hassle and stress when you opt to download a template. Step 2: Know the Sections You Want to Include We have stated that there are three main relevant sections that a travel expense form must contain to become a useful data-gathering document. The sections are namely the approval field, the employee information section, and the list of expenses section.

    These are the most commonly evident sections, but you can add another one if you like. You might even add an instruction section so you can properly direct the employee on what counts as part of the travel expense or how he must list the travel expenses in the list section. One thing you can do is look for patterns among the examples.

    Try to see what other sections aside from the main three are evident in the other sample travel expense forms.

    FREE 12+ Expense Voucher Templates in MS Word | PSD | AI | Apple Pages | Publisher

    Step 3: Make a Simple Table Craft a simple table for the list section. The table does not need to be too many or too fancy. A simple table might be better and even may prove more effective. In this way, the user will quickly know how to navigate and use the table. Most tables usually possess three columns—item name, description, and then, quantity.

    Moreover, do remember that you need to give some space at the bottom of the document. The area is for the total amount of all the expenses on the list.

    Petty Cash Voucher

    So, you need to emulate that kind of atmosphere in your output. One useful tip is by selecting the right kind of font style. Usually, serif font styles such as Times New Roman, Georgia, and Arial are the go-to kind of font styles for this type of document. Try to see which works best for your output. Step 5: Evaluate the Entire Output The next thing is now to evaluate what you made so far. Take a look at your document from top to bottom and vice versa. Carefully assess what you made and spot if there are any mistakes or errors that you might have missed during the creation stage.

    Once you found them, edit all of it and then polish the document. Print at least two copies of your final output, one for you and one for your boss. And then, let your employer affix his signature on the document to make it an official document.

    FAQs What counts as a travel expense? For the company, travel expenses may include hotel, transportation, and meal costs. Any other such as shopping for clothes, paying for movies, and many more will not count for the company. In cases like this, the company would require you to request this in advance.

    By doing so, they can squeeze in some leisure spending. Do note, though, that the company only entertains such requests from trusted employees.


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